HR Administration Specialist

Location: Krakow, Poland (hybrid work)

Salary: 8,000 - 11,000 PLN gross (UoP/B2B)

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HR Administration Specialist Krakow, Poland (hybrid work) 8,000 - 11,000 PLN gross (UoP/B2B)

Do you want to work with specialists who gained experience in companies like SpaceX, Tesla, or Airbus?

Are you looking for a workplace where your voice is heard?

Do you want to be a part of exciting projects with global organizations?

Join our HR team as a specialist responsible for providing comprehensive support for employee processes and day-to-day employee experience. This is a role with real contact with people, close cooperation with managers, and an impact on the smooth functioning of the organisation. We work in a hybrid model (3 days in the office in Krakow), combining flexibility with teamwork.

About Andea

Andea delivers manufacturing technology services and solutions from strategic assessments to global MES rollouts. With over 300 implementations across Automotive, Aerospace & Defense, Medical Devices, FMCG, and more, our team of process experts works with some of the world's most complex manufacturing environments.

We're a growing company that holds onto its small-company culture: flat structure, real mentorship, and direct access to management and clients.

The Role

We're looking for an HR Administration Specialist to join our Kraków-based team and take ownership of day-to-day HR operations from documentation and payroll coordination to employee support and reporting. You'll be the go-to person for both employees and managers and have a real impact on how things run.

You'll report directly to the HR lead and work as part of a small, close-knit team. This is a hybrid role with 3 days in our Kraków office.

What you'll do

Maintain personnel files (paper and digital), track working hours, holidays, and absences
Prepare HR and payroll documents: contracts, annexes, benefit-related documentation
Coordinate employee benefits and liaise with benefit providers
Serve as first point of contact for employees, handling queries, signing documents, and receiving statements
Collaborate with our external accounting/HR provider: data transfers, reconciliations, benefit reports
Support employees and managers in HR and payroll matters
Prepare periodic HR reports (headcount, turnover, absenteeism) and dashboards for management
Ensure compliance with Polish labour law, ZUS regulations, and GDPR requirements

What we're looking for

Must-haves:

Degree in labor law, HR, economics, or a related field
2-3 years of HR administration experience in Poland
Strong working knowledge of the Labor Code, ZUS regulations, and GDPR
Advanced Excel
Fluent Polish and business-level English
Organized, discreet, and confident communicating with employees at all levels

Nice to have:

Experience working with an external payroll or HR provider
Familiarity with HR reporting and analytics

What we offer

8-11k PLN gross | employment contract or B2B - your choice
Multisport card, private healthcare plan, life insurance
Company retreats and an employee referral program
Andea Grants - each month we draw a winner who donates 5,000 PLN to a charity of their choice
Structured onboarding and a clear path to grow within the HR team

Recruitment process

Step 1

Apply online.

Step 2

30-minute online call with HR.

Step 3

On-site interview in Kraków.

Step 4

We aim to get back to every candidate within 10 business days of each stage.

Any questions?

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The controller of the above-mentioned data is Andea Solutions Sp. z o.o based in Krakow, 42B Kapelanka Street, 30-347 Kraków, Poland, KRS: 0000419451 The purpose of data processing is to respond to your inquiry and, if consent is given, to provide commercial information about our products and services. You have the right to access the data, receive a copy of it, rectify it, delete it or request limitation of its processing, raise objections, and withdraw consent to contact for marketing purposes at any time - for this purpose, send an e-mail: rodo@andea.com. The full content of information on data processing can be found on the Privacy Policy page.